Faculty Checklist
City Scholars Applied Studies
Thank you for supervising a City Scholars Applied Study. We appreciate the time and consideration you are taking to support student success through this opportunity.
consideration you are taking to support student success through this opportunity.
The Applied Studies program allows for students to earn course credit by combining academic research and real-world work or volunteer experience to create their own custom course. The courses have multiple partners involved and is led by an Applied Studies Instructor. The course weighting is split 40/60 with 40% of the grade coming from the Applied Studies instructor based on the students’ learning objectives, reflection assignments, articulation at a monitor visit, and an employer evaluation. 60% of the grade comes through academic deliverables that are determined between the student and you (the Academic Supervisor) in your area of expertise. You will also determine the course level (2000-4000) and provide a grade for the deliverables. All grades are submitted to the Applied Studies Instructor at the end of the semester to submit for the entire course.
City Scholars is intensive, with high expectations that academic knowledge will be thoroughly integrated into the work being completed at the City of Lethbridge. To account for this high-level of academically aligned work at the City of Lethbridge, we recommend including workplace deliverables in the academic deliverables or closely aligning the academic deliverables to the work.
Follow these steps to support an Applied Studies course:
Meet with the student(s)
- Meet with the student(s) to discuss their position with the City of Lethbridge, goals for the course, desired course level, course title, and academic deliverables they would like to achieve during their work term. Determine how you and the student will communicate, meet, and how you will work together during the course.
- Students will submit a Course Proposal Application to the Applied Studies office for review before it will be sent to you and the Department/Area Chair for approval.
- To support the course syllabus, an Academic Plan needs to be developed and submitted after registration, but in the first 6 weeks of the semester (see below for more information).
- After the application forms have been approved by all parties, the Applied Studies Instructor will email you and the student the course registration.
Build the Academic Plan
- As many students are part of City Scholars, it is recommended to have a meeting between Applied Studies, the Prentice Institute, the workplace supervisor, and the student(s) to collaborate on the Academic Plan.
- The meeting will help align the Academic Plan and the City of Lethbridge Workplan to ensure a fair and appropriate workload for the student(s) over the semester and that thematically aligns with the City of Lethbridge Workplan.
- The Academic Plan accounts for 60% of the overall Applied Studies grade.
Request a Determination of Ethics Review
- Support the student as they complete a Determination of Ethics Review form through the ARISE system, which will determine if the Applied Studies project requires a Research Ethics Board (REB) approval.
- Upon completion, the student(s) will send you a copy of the form before submission for review.
- The student will also send you their notice of assessment after the request has been reviewed.
- If the project requires an REB approval, apply for a CCID through the ARISE system and discuss the next steps for REB approval with the student(s) and the Prentice Institute.
Click here for a Determination of Ethics EXAMPLE
*City Scholars recognizes Articles 1 and 11 of the ULFA Academic Staff Collective Agreement (2020) that protects the University of Lethbridge faculty’s academic freedom. Therefore, this document only provides recommendations and suggestions for the academic components of the City Scholars Applied Study.
*Please contact the Prentice Institute if you have questions or need assistance during your supervision of the Applied Study:
Dr. Andrea Cuéllar - Associate Director, Prentice Institute for Global Population and Economy
Email: [email protected] Phone: (403) 380-1814